With the help of the Delivery dates function, you can view the potential delivery date calculated by the system in the Protocal tab of a sales order. The delivery date displayed here is based on current sales orders, the stock level in Xentral, and placed purchase orders. This allows you to estimate at a glance whether and when a sales order can be fulfilled based on the delivery dates of the sent purchase orders or if you need to trigger a new purchase order with your supplier.
Important
The Delivery dates functionality is only available to you if you use Xentral in the Pro plan.
Further information on the Xentral plans can be found on our website.
Viewing the delivery date in the sales order
Potential delivery dates can be found in the Protocol tab of a sales order.
Proceed as follows to view the potential delivery date.
Open the menu Sell > Sales orders.
Open the desired sales order.
Click on the Protocol tab.
The Likely delivery date is displayed in the Product section.
Explanation of possible entries
In the Likely delivery date field, three different entries can be displayed depending on the status of the delivery date: Available, No purchase order sent, or a specific delivery date. Further explanations of these entries can be found in the following table.
Entry | Description |
Available | This entry is displayed if the goods for the sales order are in stock and the sellable stock is also sufficient for the sales order, meaning the products are not included in any other open sales orders that could consume the stock. |
No purchase order sent | The goods are not in stock and there are either no purchase orders for them or there is an open purchase order that has not yet been sent. To send the purchase order, you must select the option Continue as purchase order in the action menu of the corresponding sales order. |
Specific delivery date | A specific delivery date is displayed as soon as the following conditions are met:
|
Sequence for determining delivery dates
Xentral determines delivery dates for sales orders as follows:
The delivery note positions that you find under Buy> Purchase orders > [Open purchase order] > Tab: Details > Sub-tab: Positions are the first decisive value.
The confirmed delivery date of the purchase order is the second step of the sequence.
In case points 1 and 2 are not filled, the desired delivery date of the purchase order (Buy > Purchase orders > [Open purchase order] > Tab: Details > Sub-tab: Purchase order > Area: General) is used for the calculation.